Create the Perfect Atmosphere to Communicate With Clients and Employees
Whether you’re trying to connect with clients around the globe or keep in touch with remote employees, video conferencing has become an essential part of most businesses. Everything in your boardroom needs to be optimized for these types of virtual meetings. You can create the ultimate video conferencing environment with a boardroom control system
that makes it easy to manage the AV equipment, lighting, and climate in the room. It’s time to embrace a form of communication that lets your Minnetonka, MN business cut travel costs, recruit talent, boost employee satisfaction and improve sales.
SEE MORE: Save Your Company Money With Boardroom Control
Get to Know Your Room’s Technology
A video conference can quickly go sour if you find yourself struggling to adjust the volume, pull up content or add new participants. With a boardroom control system that gives you centralized access to all the technology in the room, you can focus on your subject matter and not your AV equipment. As part of your installation, your AV technicians will guide you on how you can quickly make any adjustments to create a favorable conferencing environment.
Have Adaptable AV Equipment
When conducting video conferences, you need to be able to adjust the audio and video settings in your room quickly. First, make sure you’re being heard clearly through expert microphone placement. Never resort to screaming when you realize audio is not going through as you wish, instead pull up your boardroom control system to adjust your microphone volume.
The second most important part of a video conference is maintaining eye contact. Look directly into the camera as you speak. As you move around the room, you can use your tablet to pan the camera to where you are to maintain eye contact. You can also lower or raise the camera angle for employees of different heights, so it's easier for them to look into the camera.
Adjust Your Room for Conferences
Areas where you’re conducting your video conferences need to be free of distractions. Using your boardroom control system, close shades that face corridors so your clients or employees are not distracted by people walking by. Lower lights to make sure there’s no glare on the screen or raise them to spotlight the room’s speaker.
Opt for Interactive Presentations
If you are giving a presentation via video conference, it can be harder to keep your audience engaged. You want to avoid just reading off PowerPoint. Instead use interactive whiteboards that let you and other participants write directly on your presentation and save changes. This helps them feel more involved and less likely to lose focus.
SEE MORE: Transform Your Boardroom With Interactive Whiteboards
Check Your Network Connection
A bad connection can ruin even the best-prepared presentation. With audio or video that keeps lagging or freezing, it's hard to keep the momentum going. You're forced to backtrack constantly to see where exactly your audience lost you. If you're conducting a more professional one-on-one meeting or interview, a bad connection can lead to misunderstandings and bad first impressions.
For this reason, you want to make sure that your network is designed to handle the bandwidth needed to conduct conference calls. As part of your boardroom control installation, we strengthen your network to make sure it can handle high-definition video and high-resolution sound while letting you share presentations wirelessly.
With video conferencing becoming so important for businesses throughout Minnesota, you need to have the right technology in place to conduct clear, powerful meetings and presentations. If you want to learn more about how your office could benefit from our boardroom control solutions, call us at 612-353-5087 or fill out our online contact form.